Document imaging is an information technology solution that uses equipment such as scanners or advance cameras to take pictures of the information contained in the document (specifically paper or microfilm). It scans and converts the information into an electronic or digital format. The major components or elements of document imaging solution are document capture software, automated data capture software, record management, workflow solutions, and collaboration solutions.
Document capture software is the most widely used document scanning solution. It helps users efficiently manage the scanning process. It is usually used to process and control large volumes of documents that need to be scanned. Automatic data capture is a subdivision of capture software that usually involves the usages of optical character recognition (OCR) or other automated recognition solution to help organizations effectively recognize data from any kind of document. Record management regulates scanned documents. With properly implemented record management systems users can control and monitor access to all types of documents and also monitor who is viewing a document. Workflow solutions help in the design of user-specified routes and check points for these electronically stored documents to follow. This increases the productivity and tracking of all information. Collaboration solutions help in sharing documents in an appropriate and secure manner. Collaboration solutions allow people in the organization to view and work on documents simultaneously.
Document imaging solutions help increase operational efficiency, making business applications more productive, improving information management, and lowering overhead costs. There are a number of organizations that use document imaging solutions to extract documents quickly to eliminate the need for costly physical storage space and to eradicate data security concerns.
The document imaging market is driven by a growing need to increase overall efficiency. Small and medium-sized enterprises are substantially using document imaging solutions to enhance the overall productivity of organizations. SMBs are significantly using document imaging solutions due to continuous changes in the market. The change is in relation to the falling prices of software, the ease of use of document imaging software solutions, and the need to keep pace with the speed of electronic transactions. The adoption of document imaging solutions in large banks, insurance companies, and government agencies is increasing. The increasing adoption rate is largely due to the efforts of these organizations to create paperless operations.
There are a number of trends in the document imaging market that are gaining popularity among organizations. The adoption of cloud-based document-imaging solutions is one such trend. Its adoption among enterprises has accelerated in the recent past. Moreover, there is growing demand for mobile imaging capabilities. Today professionals are continuously moving from one place to another, and they want continuous access to all important files and documents, thereby increasing the demand for mobile-based document imaging solutions. Moreover, the need for collaboration is increasing among professionals in order to effectively manage a project. The market displays several opportunities for small and medium-sized enterprises. Moreover the continuous developments in the market for document imaging solutions are expected to widen the scope and application of document imaging software and solutions.
Key players in the market are Qorus Software, LUCIDEA Ltd., GenieBelt ApS, CBSL Group, MaxxVault.com, Aramex Company, Epson America, Inc., Newgen Software, Inc., Fujitsu Technology Solutions, Hewlett Packard Company, Canon, Inc., Eastman Kodak Company, RICOH IMAGING COMPANY, LTD., and Samsung Electronic As Co.
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